Automate pay runs, award calculations, superannuation payments & more with KeyPay!
Start your free trial
Use one single platform in the cloud to track expenses, rosters, timesheets, pay runs and leave management. A free trial is available so you can discover how simple it can be to manage your payroll online with KeyPay.
With employee self service everything is calculated for you so you no longer have to chase timesheets, post payslips or manually process leave requests. Staff simply log into their KeyPay Employee Portal through any device to submit leave, view their shifts and even create timesheets!
Access KeyPay’s library of modern awards to remove all complex manual interpretation for Fair Work Awards in Australia and EBA’s. All you need to do is install the award and you’re 100% compliant with Fair Work.
Tired of repetitive payroll tasks? KeyPay’s pay run automation lets you run those in the background, freeing you from day-to-day manual admin while still allowing complete control of the pay run. Stop worrying about finding time for payroll tasks; free up the time to focus on more strategic work.
Save time with payroll automation
Payroll tasks such as payroll calculations, importing timesheets, publishing pay slips, and sending reports can take up your entire day. With a quick one-off configuration these tasks will run automatically, saving up to 90% of your time on payroll admin, and allowing more hours in the day to take your business to the next level.
Quality assurance built in
What if someone’s leave has not been approved? What if bank account details are missing, or an employee’s birthday falls within the pay run? How will automation work then?
Developed from analysing over 158k businesses within our system, we’ve factored in all the ‘what ifs’ for you. Our automation technology utilises built-in warnings which users can pre-select to pause the payroll automation process if something requires action prior to finalising the pay run. So don’t worry - employee pays will always be accurate and fully compliant.
KeyPay is STP compliant for businesses of all sizes. With over 175,000 Australian businesses on the platform, KeyPay is a leading ATO-certified STP reporting software. With KeyPay as a STP provider, ATO compliance has never been easier!
Get ready for STP Phase 2 with KeyPay
STP Phase 2 launched in July 2021, with more complex reporting requirements. KeyPay was one of the first software vendors to be certified as STP compliant by the ATO in its initial roll out. With the proven ability to streamline STP reporting for thousands of Australian businesses, you can rely on KeyPay to ensure you’re compliant with STP Phase 2!
Australian modern awards are complex. KeyPay’s pre-built modern awards make it easy for payroll managers to pay staff correctly, each and every pay run.
Compliance confidence
Modern awards are set by Fair Work and provide pay rates and conditions of employment such as leave, overtime, and shift work entitlements. KeyPay offers an extensive list of pre-built modern awards ready to go so you can be compliant in payroll. Our modern awards are also kept up to date, so you can rest assured your award calculations comply with Fair Work.
Customise your payroll experience with KeyPay’s pay conditions engine! KeyPay’s built-in awards can be edited to specific payroll scenarios such as paying above the award, setting allowances for employees, and setting overtime arrangements to make payroll a fuss free experience.
Build the rules of your Enterprise Agreement into KeyPay to automate your unique pay conditions, saving you from hours of manual calculations across multiple systems.
Work Types
Our work type classifications are here to take the manual calculations off your shoulders! Each employee’s specific working conditions for a shift are matched to the exact pay conditions under the specified award or Enterprise Agreement built into our platform. All you need to do is make the right selection and from there, everything is automated and feeds straight into timesheet calculations and the pay run.
Revolutionise how you manage employees
Say goodbye to tedious, repetitive requests and improve employee productivity business-wide. KeyPay's employee portal empowers staff to navigate requests and find information for themselves so you don’t have to. All employee data is in one secure space, allowing managers to monitor and approve requests from one system which integrates straight into payroll.
Employee data management
KeyPay's employee portal allows staff to change or view their personal details themselves. Employees can update bank details, address, super funds, and view pay slips without having to contact their payroll manager. They can even view and approve work related documents straight from the portal - no paper forms or email required.
Take your stress and worry away with KeyPay’s reports feature! With an extensive suite of reports, reporting is completed easily with just a few simple clicks.
Reporting effortlessly
Create payroll reports from four main categories: Payroll, Employee, Time & Attendance and ATO reporting. Using report filters such as date range, employing entity, pay schedule, and location, to name a few, you can easily retrieve the specific financial data you require, with minimum effort.
Report pack automation
Busy downloading a report, saving it, attaching it, and then writing an email to each relevant department every pay run? With KeyPay’s report packs feature, all you’ll need to do is configure a report pack once and KeyPay will automatically send your chosen reports over to selected recipients on a recurring basis based on the schedule you have set. With no ongoing work required, you can truly sit back and relax!
What makes KeyPay exceptional is its flexibility. Whether managers are looking for a pure payroll platform or a more complete business software solution, KeyPay offers the flexibility to integrate into numerous industry-leading platforms to meet your needs.
Integrate with accounting and other platforms to easily map GL accounts and split by location, provision leave liabilities in journals, automate journal entries after each pay run, remove the need for Excel uploads & more!
You no longer have to slave over excel-based rosters when using KeyPay’s rostering feature! With easy to build roster templates, rostering can be completed in a heartbeat and unexpected changes managed stress-free.
Rostering made easy
Our intuitive roster generator makes building rosters become second nature. Create shifts based on your business’ standard working day, drag and copy shifts, and replicate rosters in a few clicks. Employee unavailability is displayed clearly to eliminate rostering errors from the start. What's more, with our automated award interpretation and costed rosters, you'll always have full visibility and control of your projected wage costs.
Gone are the days of chasing after employee timesheets! KeyPay's time and attendance app - Clock Me In, eliminates the need for employees to submit timesheets. With photo and geo-location tracking with every clocking event, you can be confident the timesheet data is accurate.
Catered for different time and attendance scenarios
Have all employees under one roof? Employees can easily clock in/out onsite on KeyPay’s iPad app - Clock Me In. Have employees on the go? Employees can enter their timesheets on KeyPay’s mobile app - WorkZone, or through the Employee Portal for manager approval. Use your own timesheets? Import timesheets from third party providers directly or in CSV file formats.
Easy, Fair Work compliant pay slip templates!
Ensure your pay slips are meeting Fair Work requirements, easily notify employees after the pay run and eliminate employee requests for duplicate pay slips and payment summaries with cloud technology, native mobile apps and automation.
Tailored to your needs
Customise our Fair Work compliant pay slip template by adding your business logo and selecting the information you wish to display or hide. Add notes and custom messages to pay slips, and email notifications.
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Available for businesses of all sizes. Automatically report payroll information to the ATO.
Australian modern awards are complex. KeyPay’s pre-built modern awards make it easy for payroll managers to pay staff correctly, each and every pay run.
Automate all pay condition calculations by creating your own rule sets or using one of our existing Modern Awards automations.
Easily build rosters to budget with real time shift costs and complete visibility.
Simplify your processes with automated notifications, super payments, termination and leave calculations.
Lots of easy to configure options that can then streamline your pay runs and save you time.
Our true cloud platform allows you to integrate seamlessly with other time & attendance and accounting platforms.
KeyPay makes payroll easy. Watch the videos and see how simple it is to set up.
If there are any queries, then the query turnaround is almost immediate – even out of regular business hours. You cannot ask for more than that.
As a vendor, I am always looking for efficiency. KeyPay comes to the party in giving great mobility for my staff, clients and client employees.
Managing our staff via KeyPay's rostering system has created efficient workflows, saving us tremendously on processing time and it has significantly improved staff management.
Then pay monthly for each active employee. Cancel or change your plan anytime.
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/mo*
price is per active employee paid per month
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/mo*
price is per active employee paid per month
Contact us for pricing
Free trial offer ends after 30 days.
An employee will be considered ‘active’ when at least one of the following actions has been completed for that employee during a calendar month:
- Included in a finalised pay run (even if that pay run is subsequently unlocked)
- Has had an approved leave request
- Has had an approved expense request
- Has had a published roster shift
- Has had an approved timesheet
**Custom domain inc. SSL Certificate is optional and comes at a cost of $200 per annum.
SMS charges of $0.15 per SMS apply.
Quarterly superannuation payments are included in the price. Charges are $0.25 per employee when paid more frequently.
All prices quoted include GST.